Privacy Policy

Last updated: April 3, 2026

Overview

PaperPilot is a Chrome extension and web application for tracking conference deadlines, managing research projects, and helping with citations in Overleaf. We are committed to protecting your privacy. This policy explains what data PaperPilot handles and how.

Data We Do NOT Collect

PaperPilot does not collect, transmit, or store any personal data on external servers. Specifically:

No personally identifiable information (name, email, etc.)
No authentication credentials or passwords
No browsing history or web activity tracking
No analytics, telemetry, or usage statistics
No cookies or tracking pixels
No financial or health information

Data Stored Locally

PaperPilot stores the following data locally in your browser using Chrome's storage API (extension) or localStorage (web app). This data never leaves your device:

Tracked conferences: Conference IDs you choose to track for deadline reminders
Projects: Research project names, kanban tasks, descriptions, due dates, progress, and notes
Custom conferences: Conferences you manually add that aren't in the default database
Activity log: A local history of your actions (task created, project archived, etc.) — stored only on your device, never transmitted
Archive and trash: Projects you archive or delete are kept locally until permanently removed
Settings: Your preferences (timezone, urgency thresholds, notification preferences)
Cached conference data: A copy of the public conference database for offline use
Trial and subscription data: Your install date, trial expiration date, and license key (if subscribed). Used to determine whether your free trial is active or your subscription is valid. Stored locally.

Network Requests

PaperPilot makes one type of network request:

Conference data fetch: The extension fetches a public JSON file from GitHub (getpaperpilot.com/data/deadlines.json) to update the conference deadline database. This request contains no user data — it is a simple GET request to a public URL. The response is cached locally for 24 hours.

License validation: When you activate a license key, PaperPilot sends the key to a secure server (paperpilot-api.paperpilotreseaxr.workers.dev) to verify your subscription. This request contains only your license key and a device identifier — no personal data, no project contents, no browsing activity. The server is hosted on Cloudflare Workers. Payments are processed by Razorpay; PaperPilot never sees or stores your payment details.

No other network requests are made beyond conference data fetching and license validation.

Permissions

storage: To save your tracked conferences, projects, tasks, and settings locally
alarms: To refresh the badge countdown hourly and check deadline reminders
sidePanel: To open a kanban board side panel alongside the Overleaf editor, allowing you to manage tasks while writing
notifications: To send optional browser notifications reminding you of upcoming conference deadlines. This is disabled by default — you must opt in via Settings. Notifications are generated locally; no data is sent externally.
host_permissions (overleaf.com): To inject the citation helper and deadline nudge bar into the Overleaf editor. The extension only activates on overleaf.com/project/* pages.

Third Parties

Cloudflare Workers: Hosts the license validation server. Receives only your license key and device ID.
Razorpay: Processes subscription payments. PaperPilot never handles or stores your payment information — all payment data stays with Razorpay.
Google Fonts: Loaded for the dashboard interface typography.

No project data, browsing activity, or personal information is shared with any third party.

Conference Submissions

When you use the "Submit Conference to Database" feature, it opens a pre-filled GitHub issue on the public PaperPilot repository. This is a standard GitHub interaction — no data is sent to PaperPilot's servers. The submission is visible on GitHub and is reviewed manually by the maintainer.

Children's Privacy

PaperPilot does not knowingly collect data from children under 13.

Changes

If this policy changes, we will update the "Last updated" date above.

Contact

For questions about this privacy policy, contact hello@getpaperpilot.com.